ARTLINK TRANSPORT & STORAGE LTD DATA COMPLIANCE
- WHEREVER POSSIBLE WE WILL OBTAIN CONSENT BEFORE ACQUIRING, HOLDING OR USING PERSONAL DATA. ANY ARTLINK FORMS WHETHER PAPER OR WEB BASED, WHICH ARE DESIGNED TO GATHER PERSONAL DATA SHOULD CONTAIN A STATEMENT EXPLAINING THE INFORMATION IS TO BE USED FOR AND WHO IT MAY DISCLOSED TO.
- SENSITIVE PERSONAL DATA {I.E. INFORMATION RELATING TO RACE, POLITICAL OPINION, PHYSICAL OR MENTAL HEALTH, RELIGIOUS BELIEF, TRADE UNION MEMBERSHIP, SEXUALITY, CRIMINAL OFFENCES ETC} WILL ONLY BE HELD AND USED WHERE STRICTLY NECESSARY. WE WOULD APPLY FOR CONSENT OF INDIVIDUAL CONCERNED AND NOTIFY THEM IF THERE WAS ANY LIKELY USE OF SUCH DATA.
- WHERE POSSIBLE BE OPEN WITH INDIVIDUALS CONCERNING INFORMATION BEING HELD ABOUT THEM. WHEN PROPOSING REPORTS FOR OFFICIAL DOCUMENTS.
- WE ONLY CREATE AND RETAIN PERSONAL DATA WHERE ABSOULUTELY NECESSARY, SECURELY DISPOSE OF OR DELETE ANY PERSONAL FILES WHICH ARE OUT OF DATE, IRRELEVANT OR NO LONGER REQUIRED. HOLD REGULAR REVIEWS OF FILES AND DISCARD UNNESESSARY OR OBSOLETE DATA SYSTEMATICALLY.
- WHEN DISPOSING OF PAPER RECORDS THAT CONTAIN PERSONAL DATA WE SHRED RATHER THAN DISPOSING AS WASTE PAPER. OUT OF DATE ELECTRONIC RECORDS ARE DELETED. NO ARTLINK COMPUTERS ARE SOLD BUT ARE DESTROYED AT END OF LIFE.
- ALL PERSONAL DATA IS REVIEWED AND KEPT UP TO DATE ON A REGULAR BASIS.
- ALL PERSONAL DATA IS KEPT SECURELY IN LOCKED CABINETS, RECORDS CONTAINING PERSONAL DATA ARE NOT ACCESSIBLE TO PUBLIC AND ONLY VIEWABLE BY ARTLINK SENIOR MANAGEMENT.
- WE NEVER REVEAL PERSONAL DATA TO THIRD PARTIES WITHOUT THE CONSENT OF THE INDIVIDUAL CONCERNED OR OTHER REASONABLE JUSTIFICATION. THIS INCLUDES PARENTS, GAURDIANS, RELATIVES AND FRIENDS.